Administrative Support Assistant

Company Overview:

Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Allied Universal® is looking to hire a Administrative Support Assistant . The Administrative Support Assistant has dual primary areas of responsibility. The first area of primarily responsibility is the maintenance of Payroll and Billing functions through time and attendance functions, compensation duties, and database entry of time in company software. The second area of responsibility is human resources function to include oversight of the selection and placement process as well as the full employee life cycle to include promotions, transfers, and termination, ensuring compliance with employment laws as well as company policies.

The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE).

• Site located in Wiscasset, Maine

• Pay Rate $35.93 / hour

• Must have 3-5 years Administrative experience

• Position is Monday - Thursday, 6am - 4pm

RESPONSIBILITIES:

• Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting

• Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software

• Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing

• Support client requirements for administrative data entry and tracking of regulatory fatigue requirements

• Oversight responsibility for contract administrative reporting requirements including record retention.

• Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])

• Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable

• Responsible for filing and maintenance of contract personnel and suitability files and documents

• Conduct administrative duties (e.g., applicant flow and hiring, unemployment and workers compensation reporting, and benefits administration)

• Affirmative Action Program compliance and planning; ensure compliance to policy of all recruiting, selection, and placement processes; recommend corrective actions as needed

• Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping

• Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing

• Ensure compliance with company HR policies and applicable federal, state, and local laws

• Other duties as needed to ensure smooth operations of Administrative and HR related matters

• Maintain all corporate and site personnel programs, files, benefit programs, and other data pertaining to the day-to-day administration of plant security operations and AUS corporate requirements

QUALIFICATIONS:

• High school diploma or equivalent

• Must be at least 21 years of age with a valid Driver's License

• Ability to obtain and maintain all necessary state or federal licensing requirements

• Minimum of one (1) year of successful experience in human resources-related field

• Prior work experience in payroll, accounting, or related field

• Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

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Job ID: 2026-1648349

Location: United States-Maine-Town of Wiscasset

Job Category: Administrative