Medical Records Technician (Office Automation)

About the Position: This position falls under Defense Health Agency, Naval Health Branch Clinic Norfolk, functioning as a Medical Record Retirement Technician, maintaining and researching medical records and medical record archive system ensuring records are archived and retired, answering patient inquires, and utilizing electronic health record systems from 7:00 A.M. to 3:30 P.M. Monday-Friday. This is a Direct Hire Solicitation Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes at least three (3) of the following: 1) Reviewing and screening medical records to ensure compliance with prescribed standards, such as from The Joint Commission (TJC); 2) Using electronic healthcare systems, such as the Patient Record Tracking System (PRT), MHS Genesis, and the Medical Tracking Module, to generate indexes, research missing files, track records, run reports, etc.; 3) Using Automated systems, such as Microsoft Office, to create reports and type a variety of correspondence and email responses to inquiries; 4) Using problem-solving skills to provide customer service to assist with medical records, issues, and requests. OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. AND Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. Review and screen incoming inpatient, outpatient and ambulatory procedure visit records for compliance with established criteria. Review records and files, assembling loose reports, and properly verify each jacket for patient identification making additions/corrections as necessary. Verify selected inpatient and ambulatory procedure visit records with computer generated patient indexes to ensure a record is present. Research and retrieve inpatient and ambulatory procedure records from the archive system. Separate records into distinct shipments by patient category depending upon designated retention periods in accordance with guidelines, ensuring proper sequencing in terminal digit order. Prepare and label boxes and packs records accordingly. Utilize Patient Record Tracking (PRT) system to generate record retirement index. Check out records in the Medical Tracking Module and track the location of the record. Subject Matter Expert (SME) on proper retirement and retrieval of records at a medical treatment facility. Training personnel at other clinics, coordinating shipments, and managing communication between multiple departments and agencies. Assist members checking in and out of the command daily. Security clearance required: Secret

Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.