Administrative Coordinator

Benefits:

• 401(k)

• Company parties

• Competitive salary

• Health insurance

• Opportunity for advancement

• Training & development

About Us

Right at Home Central Valley provides trusted in-home care services that help seniors remain safe, comfortable, and independent at home. We are a small, fast-growing team that values compassion, reliability, teamwork, and treating our clients, caregivers, and team members like family.

We are looking for someone who wants more than just a job—someone who is eager to learn, take ownership, and grow with our company.

Position Overview

We are seeking a full-time Administrative Coordinator to join our Visalia office. Reporting to the Office Manager, this person will be a key point of contact for clients, caregivers, applicants, referral partners, and prospective clients.

This is a fast-paced, hands-on role that combines front-office support, customer service, client intake and sales, caregiver recruiting, and administrative responsibilities. The right person is personable, tech-savvy, quick on their feet, organized, and comfortable taking initiative.

Key Responsibilities

Front Office & Client Support

• Answer incoming calls and provide a professional, welcoming experience.

• Assist clients, families, caregivers, and referral partners with routine questions and concerns.

• Route calls and issues to the appropriate team member when needed.

• Document important communications accurately in WellSky.

• Support day-to-day front-office and administrative needs and fill-in on Caregiver shifts if needed.

Client Intake & Sales

• Speak with prospective clients and families about their care needs.

• Explain Right at Home services and help determine how we can support them.

• Follow up with prospective clients and help move qualified leads toward assessments and new services.

• Build trust with families and confidently ask for the business when appropriate.

Caregiver Recruiting & Onboarding

• Respond to caregiver applicants and recruiting leads.

• Conduct initial phone screens and schedule interviews.

• Follow up with candidates throughout the hiring process.

• Assist with onboarding, orientation, training coordination, and required documentation.

• Help maintain an active pipeline of qualified caregivers.

Operations Support

• Perform data entry, follow-up calls, record maintenance, and document management.

• Learn and use WellSky, Microsoft Teams, Microsoft Office, and other business systems.

• Support the operations team during busy periods and take ownership of assigned tasks through completion.

• May provide caregiver shift coverage when needed; training can be provided.

Qualifications

• Strong communication and customer-service skills.

• Comfortable speaking with clients, families, caregivers, and prospective customers by phone and in person.

• Computer savvy and able to learn new software quickly.

• Organized, dependable, detail-oriented, and able to manage multiple priorities.

• Quick thinker who stays calm and finds solutions when situations change.

• Self-starter who takes initiative and follows through.

• High school diploma or GED required.

• Administrative, customer service, sales, recruiting, healthcare, home care, or caregiving experience preferred.

• WellSky experience is a plus, but not required.

What We Offer

• $20–$22/hour, depending on experience.

• 401(k).

• Training and professional development.

• Supportive, family-like team environment.

• Exposure to multiple areas of a growing healthcare business.

• Meaningful opportunities to take on more responsibility and advance as the company grows.

Who Will Thrive Here

You may be a great fit if you are passionate about helping people, enjoy working with a fast-moving team, learn technology quickly, and naturally look for ways to solve problems instead of waiting to be told what to do.

We are especially interested in someone with a growth mindset who wants to build a career and grow alongside the company.