Senior Administrative Assistant - Planning Division

Provo, UT

Full time

REQ-4485

Position Title:

Senior Administrative Assistant - Planning Division

Job Posting Closing Date:

08/26

The Development Services Department of Provo City is looking for a Senior Administrative Assistant to perform advanced, specialized clerical support work in their Planning Division.

Qualified, civic-minded individuals interested in supporting the services provided to Provo residents by performing the duties described herein are strongly encouraged to apply.

What is compensation package?

Pay Rate: (G22) $21.37 - $24.78 per hour (based on qualifications)

Benefits: Provo City offers generous employer-paid health insurance; retirement and pension plans, including 401k and 401k matching; paid leaves, including vacation, sick, holidays, bereavement, and parental leaves; educational assistance; competitive pay; and regular review of compensation practices to remain competitive with the market. Employees also receive great perks: free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, a 4/10 work schedule, and others.

What are the main duties? (Click here to access the full class specification.)

• Prepare and edit reports, forms, and other documents; take notes at meetings; transcribe documents; and enter and retrieve data from specialized software programs.

• Maintain files and records and organization process for same.

• Respond to complex requests for information in accordance with GRAMA principles.

• Schedule meetings, appointments, and conferences; maintain calendars and staff schedules.

• Support citizen boards and commissions.

• Manage phone calls, answer questions, and provide information..

• Assist customers at the front counter.

• Support office staff as needed and performs other related duties as required.

What are the minimum qualifications?

• High School Diploma or equivalent.

• 3 years of clerical experience.

• OR an equivalent combination of job-related education and experience [substituting each 1 year of related post-secondary education/training for 6 months of experience].

• A valid, lawful Driver license may be required.

• Must be available for occasional evening work (twice per month on Wednesday evenings; once per month on Monday evenings). Actual schedule to be discussed during interview.

What are the physical/environmental demands?

Requires standing at a counter or sitting at a desk or computer for long time periods. Involves exposure to high-stress situations or environments, including contact with the public in confrontational or uncomfortable circumstances. May require extensive walking, driving, or light lifting (10-30 lbs.).

What is the selection process?

Applications will be reviewed in the order they are submitted. Applicants must meet the minimum qualifications listed above to be eligible for consideration.

If selected for hire, candidate will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.

Why Provo?

Provo is a strong, community-centered city with thriving neighborhoods, dedicated residents, and a deep tradition of service and innovation. We build on these strengths by making city government more transparent and efficient, expanding diverse and affordable housing, revitalizing local business districts, and investing in smarter infrastructure and transportation. By planning growth thoughtfully and managing resources responsibly, we maintain a future for Provo that is vibrant, connected and welcoming for families, students, seniors, and business for generations to come. All of this makes Provo well-managed, friendly, economically vibrant, and livable for people at all stages of life. Visit provo.gov to learn more!

Full Time/Part Time:

Full time

Position Type:

Regular

Scheduled Hours:

40

We appreciate your interest in Provo City employment. Provo has a wide range of jobs you can consider to start and build a fulfilling career serving your community. To create an account, click ‘Sign In’ in the upper right corner of the screen. From there, you can apply for current job openings or set alerts to be notified of future postings. Opportunities are updated regularly, so check back frequently.

Provo City provides Equal Employment Opportunity under the law to all applicants and employees regarding all terms and conditions of employment regardless of sex, race, age, color, religion, national origin, disability, pregnancy and related conditions, sexual orientation, gender identity, or any other legally protected characteristics. Provo City also adheres to Federal and State anti-discrimination law and will make reasonable accommodations during the application, selection, and employment process for individuals with disabilities unless those accommodations impose an undue hardship on the City.

Email [email protected] with questions.