Special Events Coordinator-ESPN

The Corporate Real Estate Operations group is responsible for day-to-day facilities and operations management of owned and leased facilities to ensure business is conducted in a clean, safe, and efficient work environment and that the value of Company physical assets is protected and enhanced.

Responsibilities

• Reports to the Client Services Manager

• Provides coordination support for booking of conference rooms, meeting spaces, common areas or multipurpose venues for event related activities on the Bristol ESPN Campus

• Monitors and responds daily to the Campus Events shared email inbox, ensuring timely and professional responses to client inquiries

• Supports event logistics in collaboration with the Client Services Manager, ensuring all operational details are executed smoothly

• Performs a variety of administrative, clerical, and semi-technical tasks related to event planning and execution.

• Partners with our trades, janitorial, risk management, and fire life safety to ensure comprehensive support for events

• Works closely with ESPN Global Security for parking arrangements, guests lists and identification related items.

• Maintains and updates guidelines and policies for amenity spaces, ensuring consistent adherence across all events.

• Provides onsite supervision during events, as needed, serving as a representative of the Corporate Real Estate Operations, Client Services team.

• Responsible for coordinating all aspects of CRE support for all Bristol production shoots outside of studio spaces & special client visits.

• Creates internal communication messages for campus events & production shoots

• Utilizes AutoCad, Adobe, or other software tools to design and produce event layouts and visual materials.

• Creates temporary signage requests to help promote initiatives, reserve locations, or for campus event and production shoot related needs

• Ensures all events comply with TWDC directives, safety protocols, legal policies, and risk management policies

Required Education

• High School diploma or equivalent experience

Required Work Experience

• Proficient with Microsoft office programs

• Excellent organizational, communication, and multi-tasking skills

• Must be a team player and have a positive attitude

• Ability to remain calm under pressure and maintain a customer-service mindset

• Strong verbal and written communication skills

Preferred Education

• Bachelor Degree in hospitality, communications or applicable field or equivalent experience

Preferred Work Experience

• 2 or more years of event & conference planning experience

• Hospitality work experience

• Working knowledge of OSHA, NFPA safety and life safety standards

• Familiarity with utilizing AutoCAD, Adobe, or Service Now software platforms

The hiring range for this position in Connecticut is $49,200.00 to $66,000.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job ID: 10157985

Location: Bristol,Connecticut

Job Posting Company: ESPN

ESPN Productions, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.