Graduate Student Funding Specialist

Posting Information

Posting Number2026739

Posting/Functional TitleGraduate Student Funding Specialist

University Pay Plan TitleGraduate Student Funding Specialist

LocationSan Marcos

DepartmentThe Graduate College

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$4,352.66

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Demonstrated ability to interpret and apply complex policies, procedures, and eligibility requirements within a higher education or administrative setting.

• Strong attention to detail, including experience reviewing, verifying, and reconciling data to ensure accuracy, compliance, and completeness of records.

• Effective written and verbal communication skills, including the ability to prepare professional correspondence and provide clear, courteous customer service to stakeholders.

• Experience maintaining records and working with financial, student, or budget-related data, including tracking and reporting on funds or accounts.

• Intermediate proficiency in Microsoft Excel (or other spreadsheet software) and experience with enterprise systems or databases, or demonstrated ability to learn new systems and software.

Preferred Qualifications

• Bachelor’s degree in a related field.

• Experience working in a higher education environment, particularly in graduate education, financial aid, or student services.

• Experience using TXST enterprise or student information systems (e.g., Banner, SAP , AcademicWorks, Logi).

• Experience creating and presenting information to groups or facilitating workshops for students, faculty, or staff.

Job Description

The Graduate Student Funding Specialist is a regular, 12-month, full-time staff position and manages internal funding opportunities overseen by The Graduate College, ensuring compliance with relevant policies. Reporting to the Manager and working closely with the Dean and other internal funding personnel in The Graduate College, this position is responsible for processing scholarships, fellowships, and graduate assistantships, with limited administration over graduate student travel. The Graduate Student Funding Specialist focuses on award and assistantship verification, processing, and reconciliation, and works extensively in Texas State systems, such as the Bobcat Online Scholarship System ( BOSS ), Graduate Assistantship Employment Eligibility ( GRAEE ), Banner, SAP , Logi, and other enterprise systems. This role collaborates closely with academic departments and administrative TXST offices, and serves as a primary contact supporting applicants, students, faculty, and staff with relevant internal funding and policy information. Occasionally, this position will also provide presentations about student funding opportunities at events in person and online.

Job Duties

• Initiate, process, and maintain all Graduate College scholarships and fellowships, utilizing university systems and consistent procedures for ease of tracking.

• Review graduate assistant appointments to ensure eligibility, working with students and departments as needed for requirements.

• Provide relevant policy and funding information for applicants, students, faculty, and staff by phone, email, and in-person.

• Create and present information on graduate student funding at events on campus and online.

• Support graduate student travel fund requests as needed.

• Perform other duties as assigned.

Additional Information to Applicants

To receive consideration, applicants must clearly indicate in the cover letter the ways in which they meet the job’s qualifications. Failure to do so may result in disqualification. Incomplete applications will not be reviewed.

Applicants must attach to the electronic application:

• a cover letter

• a resume

Applicants selected for an interview will be required to take a skills test that includes Microsoft Excel, data entry, and proofreading.

The normal working hours for this role are M-F 8-5, but some work outside of hours (evenings/weekends) may be required during peak processing times or for events and presentations. Remote work up to 2 days per week is possible. This position is not eligible for visa sponsorship.

Job Open Date08/20/2026

Job Close Date (posting closes at midnight)09/03/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/58061

Applicant Document