Accounting Clerk

Job Duties

• Maintain Fixed Assets records throughout the year, including reconciling Fixed Assets Reports with Capital Expenditures and General Ledger Accounts.

• Process the complete payroll cycle by verifying and inputting time sheets, writing checks,

• printing and distributing reports, updating files, mailing vendor checks, and completing/submitting quarterly and annual reports, including W-2s and ACA documentation.

• Calculate and/or disburse special payments such as clothing allowance, back pay, severance pay, etc.

• Keep up to date on Affordable Care Act requirements.

• Process all monthly insurance payments.

• Calculate employee salaries and benefits for budgeting purposes as well as actual payment schedules; review and use collective bargaining agreements for applicable wage and benefit information.

• Track employees’ paid time off such as personal leave days, vacation and sick leave, donated sick leave hours, and FMLA and PFML leave.

• Respond to various surveys through telephone contact and completing hard copy questionnaires.

• Calculate and submit billing requests for CEE VI Task Force Personnel and for employees who need to be billed for benefits.

• Prepare worksheet regarding unemployment reports and salary payments for auditing purposes.

• Annually calculate/project worker’s compensation costs.

• Verify worker’s compensation checks and jury pay checks with contract provisions and time missed from work.

• Track employee participation in deferred compensation program and keep up to date on relevant government guidelines.

• Track certain retirees’ benefits; track participants in City’s sick leave conversion program, make appropriate adjustments to employees’ health insurance premiums; enter information on W-2; and track City’s contribution for health insurance premiums under retiree buy-out program.

• Provide support for budgeting process and prepare a variety of worksheets relating to employee salaries and benefits.

• Process and maintain the flexible spending accounts program.

• Reconcile the COBRA Program.

• Maintain the payroll book, employee numbering book, and a job duties and instruction book.

• Balance health, dental, life, LTD and other insurance billings according to payroll withholdings.

• Track employee PERA status to ensure correct PERA Exclusion reporting at the end of the year.

• Keep up to date on changes to health insurance to ensure correct filing of 1095C’s.

Minimum Education Required

Associate’s degree in accounting or three to five years of previous accounting experience. Any combination of education and experience may be considered.

Minimum Experience Required

Associate’s degree in accounting or three to five years of previous accounting experience. Any combination of education and experience may be considered.

Shift

First (Day)

Number of Openings

1

Compensation

$25.95 - $34.97 / Hourly

Postal Code

56201

Job Type

Full Time

Place of Work

On-site

Requisition ID

57543

Job Benefits

The City of Willmar offers a competitive benefits package, including employer-sponsored health insurance with an HSA contribution, long-term disability insurance, life and AD&D insurance, a comprehensive retirement plan, and paid holidays, vacation time, and Earned Sick & Safe Leave, as well as access to a variety of other voluntary benefits plans.