Administrative Assistant, Receptionist (11713)

Salary Range $33,000.00 - $37,000.00 Salary

Position Type Full Time

Category Admin - Clerical

Receptionist

Conco Services LLC is looking for a Receptionist for our Boerne, TX location.

With hundreds of people working around the world, the Conco team is global, diverse and passionate about delivering quality products and services to our customers. In condenser cleaning, nondestructive testing, leak detection, water-jet cleaning and many more service lines. Conco offers a wide variety of opportunities on which to build a valuable and rewarding career!

At Conco we offer competitive salary, health, vision, and dental coverage, 401K, and great opportunities for advancement. If you're looking for employment with a long-recognized company throughout the Power Generation & Petro-Chemical Industries with over 100 years' experience, you have found it!

Essential Functions and Responsibilities

• Serve as the first point of contact for executives, customers, suppliers, job applicants, and other visitors

• Ensures all visitors are directed to the appropriate contact within the organization

• Answering phone calls via phone system, redirects callers, takes messages, and provides timely communication to appropriate parties

• Maintain office and kitchen inventories by monitoring stock levels, placing orders, receiving deliveries, and distributing supplies to support business operations

• Manage and regularly update company telephone lists and emergency contacts ensuring accurate information

• Coordinate with maintenance and service providers to support building related issues

• Manage daily distribution and coordination of incoming and outgoing mail

• Schedule and coordinate meetings, manage departmental calendars, support office logistics and operational needs

• Coordinate business travel arrangements, including booking flights, hotels, rental vehicles, and other travel accommodations

• Coordinate breakfast, lunch, snacks, beverages for meetings and other company functions

• Serve as a Notary Public for the organization, notarizing documents and maintaining required records in compliance with state requirements

• Adhere to the Employee’s Responsibilities section outlined in Conco’s Safety Policies & Procedure Manual

• Perform other essential duties and responsibilities as assigned

Qualifications

• High School Diploma, GED, or Equivalence Certificate is required

• Proficient in Microsoft 365 (Outlook, Work, PowerPoint & Excel)

• Must be authorized to work within the United States

• Possess the equivalent combination of experience and training to provide the required knowledge, skills, and abilities

• Light physical effort requiring frequent lifting or the moving of materials up to 35 lbs.

• Frequent hand-to-finger, handle, feel objects & tools, walking, sitting, reaching, stooping, kneeling, crouching, talking and hearing

• Physically submit to periodic drug, background, and clearance screenings (employment is contingent upon favorable results)

• Maintain strict confidentiality on all matters

• Must have a high level of interpersonal skills to handle sensitive and confidential situations

• Must be able to interact and communicate with individuals at all levels of the organization

• Able to communicate effectively, both written and oral

• Able to organize work and prioritize tasks

• Valid Drivers License