Court Liaison

The Court Liaison is an administrative position of the East Point Municipal Court under the direct supervision to the Chief Municipal Court Judge.

The applicant will perform a wide variety of routine and complex supervisory, administrative and clerical tasks for the court.

Responsible for the import and export of data from private probation, and the processing of probation warrants. Required to be a TAC officer with GCIC training, capable of maintaining the integrity of the Court’s use of the GCIC terminal. Train and ensure that all required staff is GCIC certified and is capable of proper use of GCIC terminals. Responsible for maintaining GCIC records and proof of up to date training and certification of all staff. Serve as point of contact for internal agency issues as it pertains to IT and the City of East Points Warrant Division. Authority to clear warrants for Failure to Appear bench warrants. Assist the Clerk of Court and shall serve in said capacity in the absence of the Clerk of Court. Notify department personnel of procedural changes with GCIC or computer software utilized by the Department. Maintain the Cash Bond Registry with H.T.E authorization; Assist the Judge in preparing annual departmental operating budget; Review, approve, and monitor expenditures within approved budget; Review and approve payroll records under Judge’s supervision; Receive, evaluate, and address complaints and problems regarding court personnel as a last resort to Judicial intervention; Oversee the acquisition of materials, supplies, services and equipment for the department; report to Chief Judge with suggestions and recommendations for change; participate in departmental staff meetings; Notify shift commanders and court clerks office when errors by officers and /or staff affect the proper processing of warrants; provide problem solving and quality assurance service; Ensure distribution of all bench warrants; validate warrants when required to do so; Reconcile accounts and report to Chief Judge; and assist the Judge when needed.

Candidate must be capable of being GCIC certified. College Degree in business management, legal or related field, administration and or accounting preferred. Must be computer literate with Excel capabilities ; one (1) to two (2) years experience in a general office environment, with experience in customer service and knowledge of computer applications; equivalent combination of education and experience.

Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality; Knowledge of City policies, procedures, codes, ordinances and applicable State, Federal, and Local laws; Knowledge of GCIC rules and regulations; · Knowledge of modern office practices, methods, equipment, and standard clerical procedures;

• Knowledge of basic bookkeeping practices;

• Knowledge of basic math and accounting practices;

• Knowledge of appropriate contacts for related police and court issues;

• Skill in operating a computer and entering data into a database;

• Ability to operate GCIC to run criminal and driving history reports;

• Ability to read and comprehend various technical reports and legal terminology;

• Ability to handle confidential information;

• Ability to handle stressful situations;

• Ability to communicate with confrontational people;

• Ability to maintain accurate records;

• Ability to type and enter data correctly;

• Ability to maintain accurate and complete records;

• Ability to prepare monthly reports;

Ability to communicate clearly and concisely, both orally and in writing; · Ability to establish and maintain positive working relationships with those contacted in the course of work.

Supervisory Controls : Work is assigned by the Chief Judge.

Guidelines: Guidelines include City and departmental rules and regulations, and City ordinances, policies and procedures. These guidelines are generally clear and specific, but may require some interpretation.

Complexity : The work consist of a variety of administrative and clerical duties, reconciling accounts, meeting with vendors and others as assigned by the Judge and managing allocated funds.

Scope and Effect: The purpose of this position is to support the efficient operation of the department and City through coordination of a wide variety of administrative and clerical duties.

Personal Contacts: Contacts are typically with other Courts, Governmental Agencies, co-workers, vendors, other City employees and the general public.

Purpose of Contacts: Contacts are typically to give and exchange information, automate and improve departmental function and provide services.

Physical Demands: The work is typically performed with employee sitting at a desk but does require the ability to ambulate up and down stairs. There are times when the employee may be required to stand and walk frequently. The employee uses tools or equipment requiring dexterity.

Work Environment : The work is typically performed in an office. Employee will be required to work flexible hours which may include evening and weekends with occasional overtime.

Supervisory and Management Responsibilities : Assisting the Clerk of Court in supervising and managing staff and training staff in accordance with GCIC regulations.