Administrative Officer

The Administrative Officer for Care Management and Social Work (CMSW) Service is essential to the operation of the service as he/she coordinates all administrative functions. The incumbent must have administrative and clinical knowledge of the functions of all aspects of CMSW Service. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/07/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge and skill in applying analytical and evaluative methods and techniques to issues or functions related to office administration; knowledge of pertinent laws, regulations, policies and precedents which affect administrative operations; a knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization; a knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity; skill in conducting detailed analyses of complex functions and work processes; and interpersonal skills in presenting staffing recommendations and negotiating solutions to disputed recommendations; skill to plan, organize, and to negotiate effectively with management to accept and implement recommendations; and knowledge of and skill in applying the principles, practices and methods of budget execution. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a bachelors degree. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Care Management and Social Work Service (CMSW) is a complex organization with multiple sections and programs. Consequently, administrative functions and management are also complex with a variety of sometimes conflicting objectives. The incumbent must be sensitive to the requirements placed on staff, not only by VHA, but also by Veterans, Caregivers, Contractor's, CBO, VISN and other Services. The incumbent must be sensitive to the clinical mission, requirements and role of CMSW Service and the Amarillo VA Health Care System. The Administrative Officer for CMSW Service is essential to the operation of the service as he/she coordinates all administrative functions. The incumbent must have administrative and clinical knowledge of the functions of all aspects of CMSW Service. His/her complex duties include, but are not limited to, the administrative support which encompasses the responsibility for planning, commitments, and decisions to resolve problems which frequently have policy making implications. Incumbent is responsible for the oversite of administrative functions within the service and its programs. This position requires the knowledge and understanding of all programs under its umbrella. Budget Guidance and Administration Develops the need for and maintains an awareness of available resources, and makes recommendations to Chief, CMSW Service regarding needs, distribution or redistribution of these resources. Coordinates and analyzes program needs of the service and supervises phases of the required programs within administrative requirements. Plans a system of internal control which assures the administrative management of the Service be maintained on a sound basis in accordance with program Directives and requirements. Direction/Long-Range Planning Develops both long and short-range policies and plans for the organization by coordinating the medical administration needs of the service/program with the Chief of CMSW. Incumbent provides formularized planning direction for the Service programs. Manages and coordinates all administrative aspects of the Service programs. Responsible for development and implementation of policies and procedures for the Service programs. Program Administration and Management Incumbent leads in administering programs concerning such matters as equal opportunity, merit promotion, labor management relations, and position management. oversees space and equipment programs under the direction of the Chief, CMSW Service. Oversee HR/Equipment/Space Policy for the unique and/or complex organization. Responsible for monitoring patient administration including knowledge of patient operations including appointments, evaluations, documentation and follow up, consult management and ever-increasing program demands. Charged with the responsibility of operating within the authorized budget. Operates as the primary certified Contracting Officer Representative (COR) on several contracts. Accreditation Program Administration Provides administration of reporting, evaluation, and requirements associated with the Accreditation of the Service. Ensures annual licenses of department are current and participates in annual site inspections. Quality/Productivity Goals Administer the internal review, quality, and productivity initiatives for the Service and/or specific programs. Develops, interprets, applies, and integrates objective criteria and acceptable standards for use in monitoring Program activities. Work Schedule: Monday - Friday, 8:00am-4:30pm Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD012320 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.